Blue Mountain 5 Pin Bowlers’ Association
Constitution
The Constitution of Blue Mountain 5 Pin Bowlers Association, (referred to hereafter as the House), being a House and division of Zone H, and of the Ontario 5 Pin Bowlers' Association.
1. GENERAL
(a) The House, part of Zone H, is a registered division of Ontario 5 Pin Bowlers' Association, (hereinafter referred to as the Corporation), and as such acknowledges the rights and privileges granted it by the Corporation, and further acknowledges its responsibilities to the Corporation as a member and agent thereof as delineated in the by-laws of the Corporation.
(b) In addition to the objects of the Corporation as recorded in the Letters Patent, the House described herein, adopts and accepts as its stated objects in its jurisdiction to do the following:
(i) Encourage and foster among its members and all bowlers in general, the spirit of good fellowship, and to promote and maintain an interest in the continued development and sport of 5 Pin Bowling.
(ii) Encourage, assist, develop and promote Youth Bowling and 5 Pin Bowling for physically handicapped and senior citizen bowlers.
(iii) Promote, advertise and seek continued recognition of 5 Pin Bowling and ensure representation at sport functions, celebrity dinners, municipal recognition functions, halls of fame and other such events of 5 Pin Bowling members.
(iv) Base all decisions and activities of the Association on the highest possible ethics and standards.
(v) Participate in the Corporation with propriety at all times and protect the interests of its members by operating and utilizing its funds for the benefit of all members of the Corporation.
(vi) Support fully the Vision, Mission Statement, Goals, Objectives and Tactics of the Corporate Strategic Plan as updated from time to time.
2. JURISDICTION
(a) The jurisdiction of the House will be the bowling centre known as Georgian Bowl situated at 832 Highway 124 south.
(b) The House acknowledges that its jurisdiction is within the jurisdictional area of the Zone H known as Huronia and that the House is ex officio a member of the Zone Association.
3. MEMBERSHIP AND DUES
(a) Any league in good standing at any bowling centre listed in 2 above is eligible to join the House by applying therefore, and the House will accept such league upon receipt of the league membership dues as established by the Corporation.
(b) The individuals in each league will be registered with the Corporation and as such become registered members of the Corporation acquiring those rights and responsibilities included in the by‑laws of the Corporation.
(c) Receipt of a membership card of the Corporation is attestation of the fact of membership of an individual,
and the Corporation upon receipt of the appropriate membership dues will issue it.
Eligibility
· All individual bowlers of a sanctioned league shall become members.
· Individual bowlers who are currently suspended or have been denied membership are ineligible for application, unless the Board of Directors of the Corporation has given approval for their application.
· All members agree to abide by all rules and regulations of the Canadian 5 Pin Bowlers’ Association and its affiliated associations.
· A member shall be entitled to all benefits provided by the association.
Procedures for Membership Application
· Bowlers who participate in a sanctioned league shall pay the required membership fee to their league treasurer who shall forward such fees; and the league secretary applicable registration forms to the association membership chairperson.
· Bowlers, who participate in leagues that are not sanctioned, shall pay the required membership fee directly to membership chairperson.
4. HOUSE FEES
(a) The House agrees to pay those fees so set or levied by the Corporation, and to the entity to which the Corporation directs such payment and at the times set by the Corporation.
(b) The House will participate in all Corporation fund‑raising projects and events and will make all Corporation projects available to its members.
(c) On all Corporation projects the House will deduct those fees as set by the Corporation from the gross revenues generated by the project and will forward such fees at the times specified by the Corporation to the Corporation or to whomever the Corporation directs.
(d) The House may conduct fund‑raising projects or events other than those referred to in 4(b) above, provided same do not conflict with Corporation projects or events. In the event that the House does not participate in all of the Corporation fund raising projects then from the net revenues generated by the project the House will forward to the Corporation a report of the project and twenty‑five (25) per cent of the net proceeds from the project within thirty (30) days of the completion of the project.
(e) The House may negotiate with the Corporation to vary the House project fee to the Corporation, provided agreement is completed and documented in writing prior to the commencement of the project.
(f) The Association will negotiate with its Parent Zone Association an Agreement under which fees and assessments will be sent annually to ensure adequate funding of the operations of the Parent Zone Association.
5. BOARD OF DIRECTORS
(a) There will be a House Board of Directors comprised of 4 elected directors, 4 to 7 appointed directors and a past president, to a maximum of 12 directors.
(b) (i) The House will conduct an election at the House annual general meeting at which
time a minimum of two directors in each year will be elected for a three year term;
directors will also be elected to fill any position vacant among the remaining directors if
same has been filled by appointment.
(ii) The President and Treasurer shall be elected in the same year. The Vice-President
and Secretary shall be elected in the next year. In the third year there will be no elections
as per 3-year terms.
(c) To be eligible as a Board of Director, you must be a member in good standing of the house as defined by section 3(a) above.
(d) The Principal officers should not hold any office other than the office of President, Vice-President, Secretary or
Treasurer if at all possible.
(e) The proprietor of the bowling center within the jurisdiction of the House or his representative will be an “ex
officio” member of the House Board of Directors, provided the proprietor is a member in good standing of the
Bowling Proprietors’ Association of Ontario.
6. EXECUTIVE COMMITTEE
(a) The Executive Committee will consist of the principal officers, namely the President, Vice‑President, Secretary and Treasurer as well as the chair as appointed for the following committees:
Membership Record Scores
Awards Fund‑Raising
Tournaments Publicity
Lottery/Booster
(b) The immediate Past President will be an “ex officio” member and chair of the Advisory Committee.
(c) Within the Executive Committee each member will have one vote. At the AGM (annual general meeting) all board of directors have a vote and also any league executive member present will also have a vote. The President will not vote if there are an even number of voters at the meeting just in case of a tie vote, his vote will be the deciding factor.
(d) The President, with the Advisory Committee, may appoint all chairs subject to ratification by the Board of Directors.
(e) The President will be the delegate of the House to the Zone Association and the Corporation. In his absence the Vice‑President will act without further appointment required.
7. STANDING COMMITTEES
(a) The chairs appointed by the Board of Directors as listed in 6(a) above will be standing committee chairs.
(b) All standing committee chairs are required to submit reports to the Corporation and will ensure that a report of all submissions to the Corporation are presented to the next House Board of Directors meeting.
(c) The Advisory Committee in addition to the immediate past president as chair will include any other active member who is a past president.
(d) Any chair absent from Executive Committee meetings on three consecutive occasions may be retired and another appointment made.
8. DUTIES
(a) In addition to the usual duties required of the principal officers of the House and as delineated in the Corporation by-laws or regulations the following applies:
(i) The President, Vice-President and Treasurer will all be signatories for banking
purposes and all disbursements from House accounts will require two signatures.
(ii) The Treasurer will be a signatory on all cheques.
(iii) All accounts of the House will be labelled with the House name and "a division of Ontario
5 Pin Bowlers' Association".
(iv) The Secretary will be responsible for notice for all Board of Director and member
meetings.
(v) The Treasurer will report all revenues, expenditures and bank balances at each Board of
Directors meeting.
(vi) At no time, will any document of the House be signed by 2 people of the same family.
9. MEETINGS
(a) The Annual General Meeting of the House must be held each year end and will include fifteen (15) days notice to all members, and will require a quorum of ten (10) percent of the members present in person or represented by delegate.
(b) The quorum for any House meeting of the Board of Directors or Executive Committee will be one‑half
(1/2) of the members entitled to attend; if the number of members entitled to attend is an odd
number then the quorum will be one‑half (1/2) of the number entitled to attend plus one (1).
(c) Board of Directors meetings will be scheduled each month, save and except June and July in which
two (2) month period there will be at least one (1) meeting. Start up meeting for September will be the last
weekend in August.
(d) The Board of Directors will have a total of 10 meetings each year. There will be 8 regular meetings, 1
summer meeting and an AGM (Annual General Meeting).
10. ARBITRATION
(a) In an instance wherein the proprietor of the House bowling centre and the House cannot resolve an issue, same will be referred to the Zone Association for resolution by consensus of all parties.
(b) If an issue involving a proprietor cannot be resolved with the Zone Association assistance the issue will be referred to an arbitration committee of the Corporation.
(c) The Corporation arbitration committee (ad hoc) will be composed of two (2) appointees of the Corporation and two (2) appointees of the Bowling Proprietors Association of Ontario and their decision will be final, binding and non‑appeal able.
(d) In an instance wherein the House cannot agree on an issue, the matter will be referred to the Zone Board of
Directors who will make a decision. If still unresolved, the matter will be referred to the Corporation Board of Directors who will make a decision, which will be final, binding and non‑appeal able.
11. AMENDMENTS
(a) The House may resolve matters or make regulations particular to its jurisdiction provided that same are not redundant nor contradictory with the Corporation's by-laws, regulations or policies, and determination of whether a resolve or regulation of a House is redundant or contradictory rests with the Corporation solely.
(b) Amendments to this constitution require approval by a two‑thirds (2/3) majority of the members of the House present at a meeting duly called for the purpose, or at the Annual General Meeting of the House, and amendment will be approved by the Corporation before the amendment will have force and effect.
The update was signed, sealed, and certified as approved by the members of the above-cited House, this 28th day of May 2006.
________________________ _____________________
President Paul Hewitt Secretary Scott Fryer
|